General Government Services Procurement

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Click here to view and download Final RFP files.

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Overview

The City of Sandy Springs, Georgia is one of the newest cities in the State, and operates in a Council – Manager form of government. Incorporated December 1, 2005, and the first new city in the State in nearly 50 years, Sandy Springs has made dramatic strides in providing effective and efficient services to residents. Prior to 2005, residents in Sandy Springs relied upon a large, traditionally modeled county government for the provision of services, which were substandard and often non-existent. These challenges served as the foundation of the movement to create a government that was physically closer to its constituents, responsive to the needs of the community, streamlined and above all, effective and efficient.

The impetus to incorporate the City of Sandy Springs began in 1966 in response to an effort to annex the land that is now Sandy Springs into the City of Atlanta. The fight to form their own government continued by Sandy Springs residents for more than 40 years, until June 2005, when an overwhelming 94% of residents voted for incorporation of the previously unincorporated area of north Fulton County.

The City of Sandy Springs approaches the provision of government services in a non-traditional fashion. The Governor’s Commission for Sandy Springs, comprised of appointed business professionals, municipal representatives and residents, placed great emphasis on implementing a municipal government that was responsive to the community. Since incorporation, the City of Sandy Springs has operated as a public-private partnership (PPP), with nearly half of city staff employed by a private company.

Sandy Springs is a demographically diverse community and covers a 38 square mile area in north Fulton County, Georgia. The City of Sandy Springs is the sixth largest city in the State of Georgia and is the second largest city in Metro Atlanta. While its residential population is 99,000, due to the concentration of major corporations and businesses, the daytime population swells to more than 300,000. In 2009, the City’s population was 67.3% White, 18.2% Black and 14.3% Hispanic with a diversity index of 63.2%. Geographically, Sandy Springs is bordered by the City of Atlanta to the south, the City of Roswell to the north, DeKalb County to the east and Cobb County to the west. Sandy Springs has more than 43,000 housing units (92% occupied and 59% multi-family dwellings) and 22,000,000 square feet of office space, ranging from single story office parks to more than 125 high rise buildings (more than four stories). Sandy Springs’ per capita income is $55,752 and while the median home value is $486,500, many of the City’s residents reside in lower value multi-family dwellings. Earlier this year, Sandy Springs was ranked the 9th wealthiest community in the country by Portfolio.com and as having the safest neighborhood in the metro Atlanta area (rated by real estate and relocation site Neighborhoodscout.com). Sandy Springs truly represents a cross section of all demographic and socioeconomic classifications of residents.

The purpose of this website is to provide interested parties with access to information about the general government services procurement. The website offers general procurement information, approved guidance regarding the City’s acquisition strategy and process, procurement documents and announcements or revisions regarding same.

Phases and Schedule

The General Government Services Procurement schedule has been organized as follows:

• Phase 1 – Acquisition Strategy
  The purpose of an acquisition strategy is to define the objectives, strategy and activities necessary to acquire the desired services to support the City of Sandy Springs.

• Phase 2 – RFP Preparation
  During Phase Two, the City will develop, coordinate, review, approve and publish a draft and final RFP document to solicit requests for proposals for City services.

• Phase 3 – Proposal Preparation
  In Phase Three, prospective bidders will prepare their submissions for review by the City. Questions raised by prospective bidders will be received and responses will be posted on this website in the FAQs section.

• Phase 4 – Proposal Evaluation
  Submitted proposals from bidders will be assessed in accordance with the evaluation standards.

• Phase 5 – Source Selection
  Phase Five will focus on the selection of proposals which best achieve the City’s acquisition goals and objectives.

• Contract Awards
  During the award phase, the selection decision will be implemented and the contracts for City services will be executed.

• Transition Phase
  The transition phase will provide a set period to transition contract performance from the current provider to the selected firms.

Communication

All communications between the City and parties interested in the general government services procurement will be managed by Ms. Tyra Little, Procurement Officer. The procurement officer may be contacted by e-mail at tjlcoss@gmail.com. Please note that questions submitted via phone calls will not be accepted. All communications must be conducted via the email address listed above.

Communications between the City and interested parties will be conducted by the City’s representatives, i.e., the procurement officer, the Mayor and/or the City Manager. All discussions must be arranged via email through the procurement officer.

Any communication with individuals involved in the general government services procurement, other than the procurement officer and City’s representatives, shall be subject to the restriction published in the Source Sought Announcement (August 6, 2010):

Communication: The principal point of contact for this procurement is the procurement officer, Ms. Tyra Little. Ms. Little can be reached via e-mail at tjlcoss@gmail.com. Until a contractor is selected and the selection is announced regarding the procurement, elected officials, source evaluation committee members, employees of the city, and contracted employees receiving information and documents regarding this procurement, are not allowed to communicate regarding the procurement for any reason with any potential or interested contractors, vendors, city staff, or contracted employees except through the city’s procurement officer Ms. Tyra Little, or her designated successor.

For violation of this covenant, the city reserves the right to reject the proposal of any potential or interested contractor or vendor who knowingly participates in such violation. Any city staff and/or elected officials who violate this covenant have acknowledged that such conduct may result in an ethics violation pursuant to the city’s ethics ordinance and/or disqualification from further participation in, or briefing on, the procurement. All communications concerning this procurement must be directed to the procurement officer.

The City of Sandy Springs, Georgia | © 2005-2010 | All Rights Reserved